After discussion about Organization Governance in my previous article which says that Organization Governance involves setting the policies and procedures, for how the work will be performed in the organization to meet high level strategic goals. Key executive leaders and equivalent officers of organization define strategic goals based on the company’s mission and vision. This article will elaborate more about strategic goals relations with Portfolio Management Program Management and Project Management.
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After setting the goal organization governance body analyzes the strengths, weaknesses, opportunities and threats (basically a SWOT analysis) so that going forward effective steps can be taken. For more information refer to my previous article Organizational Governance and Project Governance.
Now next turn is of Portfolio Management and understanding how it is important for contributing for strategic goals of organization.
Before understanding portfolio management, let’s understand term Portfolio. A portfolio includes programs, projects and other related operations that works together to achieve a specific strategic business goals. Managing portfolio is actually Portfolio Management.
As per PMBOK – Projects, programs, subsidiary portfolios, and operations managed as a group to achieve strategic objectives.
To optimize the use of resources, enhance the benefits and reduce the risks, it is better to combine programs, projects and operations. It is not necessary that programs and the projects making portfolio are related. Yes, it is a different thing that they are providing help to fulfill a common strategic goal.
The work in the organization can comprise with one or more portfolios. The project is created and added into portfolio based upon below criteria.
- Potential of return on investment
- Strategic benefits
- Alignment with corporate strategy
- Other factors critical to Organization success
A program is group of related projects and associated operations which focus on inter-dependencies between projects and other related works to help in decreasing risk, resource utilization, achieve economical benefits and improve management.
As per PMBOK – Related projects, subsidiary programs, and program activities that are managed in a coordinated manner to obtain benefits not available from managing them individually.
If you are working on multiple interrelated projects, it is better to use program approach. You can share the resources, jointly mitigate the risks, improve management approaches and even perform as a program manager. You’ll see that you are getting benefits. This should be done only when the program approach provides value.
In addition of the work performed in projects, program also includes efforts for program manager’s coordination and management activities. The program manager works to ensure projects and programs achieve the required benefits.
Multiple interrelated projects are combined into program to provide coordinated control, support and guidance.
As already discussed in my previous article about project, which is titled as Definition of a Project, the management of project is called project management.
As per PMBOK – Project is a temporary endeavor undertaken to create a unique product, service, or result.
Project management is a systematic process of managing work efficiently and effectively to deliver planned result. Project Management includes, among many other things, balancing the project constraints. These constraints include but are not limited to Scope, Time, Cost, Quality, Risk, and Resources.
Project management also guides tailoring processes and techniques as per the need of project because the ultimate goal is success of project aligned with strategic goals of organization. The PMBOK Guide breaks project management into multiple process groups and knowledge areas. The project management process groups are initiating, planning, executing, monitoring and controlling, and closing.
Effective project management ensures that project is planned very well to focus with project objective. It is tailored as per the need to achieve project success. Scope, schedule, budget are maintained effectively. Risks are identified before they occur, communication is managed and quality is managed. Stakeholders are satisfied and project has resulted to business objective.
In the next article, you will get the detailed information about Organization Project Management (OPM) which plays an important role to establish organization strategy.
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